Solidarities International Recruitment for Logistics Manager

Solidarities International is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster.

For over 40 years the association has focused on meeting three vital needs – water, food and shelter. SI is present in North-East Nigeria since 2016 and is currently operating in 4 bases across Borno State (Maiduguri, Monguno, Ngala, and Dikwa) with outreach capacities across all BAY States through its emergency component. Currently, SI carries out emergency / post – emergency programs in FSL & WASH sector in North-West Nigeria where limited actors are currently present.

We are recruiting to fill the position below:

Job Title: Logistics Manager

Location: Gusau, Zamfara
Employment Type: Full-time
Contract Start date: Projected contract duration is 6 Months – with possible extension.

Goal / Purpose

• He Logistics Manager will implement and supervise all logistics operations at his/her assigned base.
• He/she will organize logistic support for programs, in keeping with Solidarités International procedures.
• He/she will assist the field coordinator in the implementation of safety rules.

Supply Management:

• Carry out a purchasing environment analysis at the local level
• Supervise the update of price lists and supplier files
• Participate in the drafting the call for tenders
• Supervise purchasing, ensuring that approval rules and procedures are observed
• Select suppliers and negotiate prices, deadlines and delivery methods
• Ensure that purchasing documents are complete and archived in keeping with Solidarités International procedures
• Ensure that dealings with suppliers are monitored
• Manage the Solidarités International purchasing procedures and those from donors funding the programs.
• Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
• Receive, approve and process requests for quotes and internal order forms
• Ensure that budgetary lines related to logistics are monitored and observed
• Supervise the preparation of purchasing documents and draft the contracts

Vehicle Fleet Management:

• Negotiate vehicle rental contracts
• Supervise the planning and execution of maintenance and repair work on mission vehicles
• Establish vehicle movement schedules
• Check that vehicle log books are in place and are used correctly
• Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded
• Prevent the misappropriation of fuel and spare parts
• Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored
• Ensure that a complete breakdown kit is available on board all vehicles
• Permanently ensure that all drivers have received general training and carry out regular testing
• Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures

Equipment/Telecommunications Management:

• Update inventory in real time
• Install communication means and ensure that they are regularly maintained
• Train teams in the use of these communication means
• Optimize distribution of materials according to task needs
• Organize the installation, safe-guarding and monitoring of materials

Management and Monitoring of IT Equipment:

• Update antivirus software
• Implement backup and data-protection procedures
• Ensure the maintenance and correct use of IT equipment
• Provide technical assistance to teams and organize training sessions

Supplies Management:

• Select storage locations and create a plan for the development and security of these sites
• See that all documentation linked to stock is complete and correct
• Supervise monthly physical stock inventory
• Ensure material is stored under suitable conditions and monitor expiration dates
• Ensure procedures are followed as stock is checked in and out

Human Resource Management:

• Analyse and quantify logistics personnel needs
• Recruit, train and supervise the logistics team
• Conduct performance reviews for members of the logistics team
• Organize formal team meetings at regular intervals

Security:

• Implement team safety measures as determined by the coordination team
• Train teams in safety rules and procedures
• Pass on any security-related information to his/her line manager

Reporting/Capitalization:

• Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)
• Provide the logistics coordinator with all information needed to draft intermediary and final reports
• Pass on purchasing reports for closed programs to the coordinators at the established frequency
• Ensure that internal order forms are monitored and that the status of each order is given to the person waiting
• Consolidate logistics packs monthly and pass on to the logistics coordinator

Profile

• Studies: B.Sc. in Logistics, Warehouse Management, Purchasing or Supply Chain Management or any related field
• Experience: 3 years' practical experience in a similar position with other INGO. Previous experience with SI will be preferable
• Languages: English and Local Languages
• IT: Good Knowledge of MS Office Word, Power-Point, and advance MS Office Excel knowledge.
• Quick learner, Ability to work autonomously, Excellent organizational skills, Flexibility to meet deadline, Hard worker.

What We Offer
Salary + Transport, Leave & housing allowance + social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance – covering death and permanent disability) etc.

How to Apply
Interested and qualified candidates should:
Click here to apply

Note

• Click on the link above, select “Logistics Manager”, fill the form and attach your CV and motivation letter.
• The CV attached must be named with your first name and surname.
• As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the application closing date.
  Qualified female candidates are strongly encouraged to apply

Application Deadline  28th March, 2022

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